Board of Directors Meeting Feb 2, 2022
Ed Lishka AC9SD Chairman called the meeting to order at 7:08 PM.
Virtual Attendees
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Secretary’s Report
Cliff Sowka K9QD: John Shofield AC9JS moved to approve the January BOD Minutes as published in the RHG. Dennis C. Calvey seconded. So Moved.
Treasurer’s Report:
Barry Friedman K9FMB provides the following report:
Month: February
Bank Balance 1-Jan $6,804.69
INCOME MEMO $ 0.00
DISBURSEMENTS MEMO $ 0.00
Checks Outstanding $ 0.00
Deposit not included $ 0.00
Account Balance $6,804.69
31-Jan Bank Statement $6,804.69
Checks Outstanding none
Adjusted balance $6,804.69
Checkbook balance $6,804.69
Petty Cash $ 131.00
Pay Pal $ 94.56
+ petty cash Funds Available $7,030.25
117 members on roster
Club Executives discussed BMO Harris branch visit for checking account signature card update and determined they would target February 18th.
Public Service
Rob Glowacki N9MVO reported MS Walk is May 1st. We can expect to be informed soon if our radio services will be requested for the event as in the past.
EMCOMM
John Zietlow K9WIC reports we can expect communications with the village to activate shortly in possible preparation for the ChicagoLand Marathon scheduled for May 15th.
Repeaters
Rob Glowacki N9MVO reported the Repeater Committee will plan to bench the 440 Amp and Duplexer during a near-future Construction Project meeting to make any adjustments needed.
Construction Project (CP)
| Rob Glowacki N9MVO published a SARC-ALL email to enlist ideas for CP since we have several more meetings before the end of April. Some interest has already been received from members via SARC-ALL regarding potential projects:
Pierre Berube K9EYE suggests a small QRP-size key made from wood or plastic, a paper clip, and the line to the transceiver using broken ear buds so it will fit inside a plastic soap container. Additionally a switchable mic box, one mic to switch between two transceivers. Also an RF frequency counter, that is audible, w/ a speech synthesizer, if that cannot be used we could come up with a raspberry pie system for a portable talking frequency counter. Romel Aranas KD9MDM suggests a field strength meter. He made one to measure RF on the outside of coax using a toroid and a few common electronic components. Romel explains it would be cool to build one that can measure the field of an antenna. Another useful tool would be an RF tap/directional coupler for measuring RF output on the coax feed.
Roberto WA9E responded that there seems to be interest in a 220 antenna of any type on several NET discussions. This would be a simple project. Roberto dropped off several black light kits to CP. He has several more boxes of parts and is waiting for warmer weather and space in the project area before he brings them over to CP. CP Meeting Room Restrictions remain in place at the moment: neither food nor drink will be allowed to be served in the building for the immediate future. Attendees are welcome to bring their own coffee but SARC is not allowed to offer any sponsored refreshments due to the current virus situation. |
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VE Testing
John Shofield AC9JS reported a candidate for February now plans to prepare for the next session scheduled for March 5th. Reminder from last report that Legacy walk-ins were allowed to present themselves for testing in the past but the new FCC VE Testing requirements of FRN-Number registration make things a bit more cumbersome. Candidates will be given instructions ahead of time to help them prepare for VE session admission.
Nets
Barry Friedman K9FMB reports Nets continue to be well attended.
Radio Hill Gazette RHG
Mike K9KMV No Report.
Membership
We’re in need of a Membership Chair.
Publicity
Dennis C. Calvey KD9HIK Publicity Chairman suggested SARC explore the possibility of renewed participation in Social Media platforms. He discussed the benefits and liabilities of engagement. It was decided to publish an inquiry via SARC-ALL to determine what resources we have within the membership to help us define a possible re- entry and craft procedures for managing a club presence.
Social
John Douglas KD9KSH said we will plan for a summer picnic. Site reservation will be investigated. For the February Business Meeting, John will conduct a Raffle to select two club members who will win free annual dues as a reward for their past NET Participation.
Education
Leo N9NBH not present.
Programs
John Zietlow K9WIC has arranged for an ARRL speaker to attend via ZOOM during our February Business Meeting to update us on ARRL activities. For an April presentation, we may have several short videos presented to display some of our club member’s stations.
Old Business
Barry Friedman K9FMB presented Don Dewar’s KD9NJR suggested QSL card to be mailed to non-member NET attendees. Board of Directors approved launch of the program tonight. It is requested that a SARC-ALL communication be conducted by the Membership Committee (not staffed at the moment) to ask for administration, printing, postage-budgeting ideas.
New Business
Barry Friedman K9FMB requests assistance in setting our Annual Budget as we approach the month of July for the new Fiscal Year. We’ll need Committees to provide their annual budget requests to the Board of Directors to help in the financial planning process. John Zietlow K9WIC reminded the Board that we are currently deficit-spending and the next several months aren’t really budgeted properly because of the Fiscal Year Change voted in November.
Cliff K9QD is currently listed with the State of Illinois as Registered Agent for SARC’s Corporate Annual Report. It is planned that Barry will receive this year’s report in order to move this duty to Treasurer. State paperwork is expected to be transferred this coming Saturday at Maxfield’s.
Discussion regarding our current Liability Insurance: we’re in need of updating riders for the Village and Park District. The free-rental agreement for Construction Project space in the Tennis Club’s basement needs to be renewed and they’ll also need a valid insurance rider for the next rental term. Maybe Summer can assist Dennis C. Calvey KD9HIK in obtaining proper management introductions to complete the process with the Park District. Insurance coverage for possible Field Day to be hosted at Public Works on Plum Grove will also need updating before we apply for permit. Danny Kafka’s KD9HIL previous Field Day Insurance traffic was found in the archive and published to the Board for reference in this year’s renewal effort.
Adjourn
8:19PM.
Submitted February 3, 2022 Cliff Sowka K9QD Secretary