Schaumburg Amateur Radio Board of Directors Apr 3, 2024

Board of Directors Meeting April 3, 2024

Robert Kocourek W9RKK called the meeting to order at 7:00PM



Robert Kocourek W9RKK Chris Brewer AC9GN Bill Riess KW9WR
Danny Kafka KD9HIL Paul Burkett KDFMN Don Dewar KD9NJR
Cliff Sowka K9QD Dennis C. Calvey KD9HIK  
  • Long-Time SARC Member Bob Langsfeld WB9TZC (SK) passing was acknowledged with sadness. We will miss his steadfast and wise contributions over his many years membership.  Visitation and Funeral details communicated to SARC-ALL.

 Secretary’s Report

Cliff Sowka K9QD:  March BOD Meeting Minutes as published in the RHG:  Don Dewar KD9NJR moved to approve and Bill Reiss KW9WR seconded.  Motion Adopted.

Treasurer’s Report:

Chris Brewer AC9GN


Month:                 March 2024 Report generated on 4/1/2024
Checkbook Balance 02/31/24 $7,102.81
INCOME                       MEMO                                                       $188.00
Cash 03/04/24 $103.00Dues + $73 from Petty Cash
Cash 03/11/24 $30.00Dues
Cash 03/19/24 $25.00Dues
Transfer in 03/22/24 $30.00Dues
DISBURSEMENTS                       MEMO                                                       $469.20
ACH 03/11/24 $62.82AT&T DSL
Check #1291 03/11/24 $54.30Construction Project tools
Check #1293 03/11/24 $152.08Repeater batteries
Check #1294 03/26/24 $200.00Picnic cabin reservation

Account Balance                                 $6,821.61

03/29/24                                 Bank Statement                                  $6,821.61

CHECKS OUTSTANDING                                                   MEMO                                                       $958.00

                               Check #1292                         03/09/24 $958.00Holiday party reimbursement
Petty Cash                                                             03/31/24 $100.00Excess $73 moved to checking

Funds Available       $5,963.61

119 members on roster

Paul Burkett KD9FMN moved to approve, Danny Kafka KD9HIL seconded.  Motion Adopted.

Public Service 

 Rob Glowacki N9MVO not present.


 John Zietlow K9WIC not present.


 Rob Glowacki N9MVO, Terry Jarnholm AE9TJ not present.

Robert Kocourek W9RKK continues work to establish an operation manual for our machines with assistance from the Repeater Team and Kent Ochs W9KAO.

Construction Project (CP)

Cliff Sowka K9QD reports we normally would have two (2) sessions remaining this season.  However the STP elevator will undergo maintenance starting April 15th (after our first April session on the 13th) and therefore limit basement access to the southern single stairwell for our April 27th meeting.

  • Therefore BOD decided April 13th will be the END of CP for the season.
  • It is possible SARC-in-the-Park events could be scheduled to begin early (April 27th).

VE Testing:

 John Schofield AC9JS not present.

Bill Reiss KW9WR reported there are presently nine (9) candidates scheduled for this coming Saturday.  Two of our VE Team are available and there is need for one more.


Don Dewar KD9NJR Chairman reports attendance remains enthusiastic.  Need Net Control volunteer to host on Tuesdays.

Radio Hill Gazette RHG 

 Mike K9KMV No Report.


Scott DeSantis KB9VRW Membership Committee Chairman not present.


Dennis C. Calvey KD9HIK Publicity Chairman reported the scheduled STP elevator maintenance beginning April 15th could conflict with our last CP session so it was decided to end the season on Saturday the 13th.

Fox Elementary School Stem Day May 2, 2024.  Audience is K~5th grade. A $100 headroom budget for display items was previously approved.


 Need Chairperson.


Leo N9NBH not present.  We’ll support the Hanover Park Fox School for their STEM event May2nd.  SARC supports $100 budgeting to help Leo present our display.  Trinkets and catchy technology display to capture attention within first ~30 seconds as students/parents pass our table.


 Don Dewar KD9NJR: Need program ideas and membership presenter support.

Old Business

Danny Kafka KD9HIL suggests SARC Committees present their budgeting requests to help us comply with our requirement to have an operational budget.  She will be working to define Field Day details.

John Schofield AC9JS offers suggestions to codify ISO-like documentation to define each committee’s role, duties, and reporting requirements.  John provided guidance for FCC License renewals and the process is now available step-by-step on our website.

New Business

Chris Brewer AC9GN reports he has completed required IRS filing of SARC’s 990-N.  The IRS logging/reporting details have been preserved in the club’s files and an additional log sheet copied to club officer(s).

Cliff K9QD moved to provide up to $50 headroom so that Chris can purchase a file case for club records.  Bill Reiss KW9WR seconded.  Motion Adopted.

Danny Kafka KS9HIL reported Field Day planning underway:

  • Field Day placed on SARC calendar: June 22-23
  • Insurance documents received from Chris AC9GN
  • Plum Grove Water Tower Site application submitted and Permit Received

Adjourn 7:48 PM

Submitted April 4, 2024

Cliff Sowka K9QD Secretary