Board of Directors Meeting April 6, 2022
Ed Lishka AC9SD Chairman called the meeting to order at 7:00 PM.
Cliff Sowka K9QD: Ed Lishka AC9SD moved to approve the March BOD Minutes as published in the RHG. Danny Kafka KD9HIL seconded. So Moved.
Barry Friedman K9FMB provides the following:
Month: April 2022
Checkbook Balance 31-Mar $6,731.87
INCOME MEMO $ 187.06
Amazon Smile 3-Mar $ 9.94
AT&T Refund 3-Mar $ 177.12
DISBURSEMENTS MEMO $ 62.82
ACH 6-Mar AT&T $ 62.82
Deposit not included
Account Balance $6,856.11
31-Mar Bank Statement $6,856.11
Adjusted balance $6,856.11
31-Mar Checkbook balance $6,856.11
Petty Cash 31-Mar $ 131.00
Pay Pal 31-Mar $ 118.20
Plus petty cash – special accounts Funds Available $7,105.31
118 members on roster
Barry obtained the Field Day Insurance rider for Danny’s application with Public Works. Preliminary audit is underway and found there needs to be a better process recording dues receipts. Recording of the club’s annual revenue is difficult using the current methodology. Archiving of files will also be crafted that provides a secure procedure with double-access to Treasury files for club officers.
Rob Glowacki N9MVO not present but provided the following written report: “Finally received a response from the Multiple Sclerosis Society.
They Do want our communications support for the May 1 MS Walk at Harper College in Palatine.
I will be forwarding their sign-in instructions to the club, along with details of the walk, soon”.
73 de N9MVO
Public Service Chair
John Zietlow K9WIC reported he has already received a few ChicagoLand Marathon staffing confirmations at the moment. The May 15th event will return to a legacy routing with the only exception being deletion of the north-western-most path due to Route 72 construction.
Repeater Committee began installing the club’s equipment for Wires-X at the Barrington Road facility and finds there are configuration challenges with ‘Room’ Assignments. Additional programming will be accomplished to bring the system up.
Construction Project (CP)
|Cliff Sowka K9QD earlier submitted a FY 2023 budget (begins July) request that was crafted last August for consumables and potential projects.
CP management obtained BOARD-approved funding for a LOT Purchase not to exceed $700 for our Squalo and Dual-Band J-Pole antenna projects. Build of the Squalo is set for this coming Saturday. Members building antennas will reimburse our Treasury for the expenses. Dennis KD9HIK moved, John Douglas KD9KSH seconded. So moved.
Build of the J-Pole will be scheduled in a few weeks.
Dennis C. Calvey KD9HIK negotiated year-round access to our Tennis Club basement facility so we now have approval to add CP events during the summer months if we want. We’ll need to determine if there is enough membership interest to produce reasonable attendance and will conduct a survey during the April Business meeting. Only hesitancy to allowing potentially somewhat-smaller summer gatherings would be supervision and proper session closure.
Additionally, Dennis confirmed we’ll be able to re-connect our currently dormant VHF antenna and/or upgrade Dual-Band capability with proper Code-Compliant transmission line access to the basement.
John Schofield AC9JS reports:
April 2, 2022
John KD9URP read the information on our SARC web site about what was required for VE Testing. He followed all of the directions and walked into our testing room with everything required. He studied only for the Technician license exam, passed it, then took the General license exam, and passed that also. Joseph is a member of SARC.
Congrats to John and Joseph.
Participating Volunteer Examiners (VEs):
Next examination date: May 7, 2022
Barry Friedman K9FMB reports Nets continue to be well attended. We are in need of a host for the second Tuesday of the month TechNet.
Radio Hill Gazette RHG
Mike K9KMV No Report.
We’re in need of a Membership Chair. Recruiting efforts continue.
Dennis C. Calvey KD9HIK Publicity Chairman updated SARC Facebook (FB) program:
1) Facebook website launched. “Private Group”, 22 members approved as of Wednesday April 6, 2022.
2) Mark Madej (Village of Schaumburg Trustee) has ‘liked’ the page. Do we want to open membership to non SARC individuals?
3) Three posts submitted from Roberto Beltramelli WA9E, none approved pending approval of process for review and approval.
4) Suggested approval process for posts:
- a) Content related to promoting Amateur Radio, not limited to SARC.
- b) No commercial content, e.g. materials or services offered for sale.
- c) Board of Directors may allow sale of SARC owned surplus material.
- d) No political, religious or defamatory posts allowed.
- e) Submitted posts sent to sarc-bd. Approval by two or more Board Members.
- f) If a submitted post is refused, the person submitting the post can appeal by requesting a review, in writing to the Board of Directors. The Board of Directors can overrule refusal by majority vote.
Since we already have several public-facing information outlets (Website, Calendar, FB, Meeting Minutes, RHG) there may be an effort to tie all opportunity for public exposure into a single-point-source that could be automatically synchronized with timely updates.
FB Policy: Control of FB postings shall be reviewed and approved by any two Directors.
– Summer Picnic July 23rd Noon ~ 4PM.
John Douglas KD9KSH found a facility in Bartlett called the Log Cabin. Our summer picnic is set for Saturday July 23rd. Reservation made and deposit has been paid. Event will be Noon~4PM. Dennis KD9HIK moved to reimburse John’s $150 deposit, Danny KD9HIL seconded. So moved.
Leo N9NBH not present.
John Zietlow K9WIC reports he has presentations scheduled for April~June. Potential for a future presentation on Working Contests is under consideration.
Field Day: Danny Kafka KD9HIL has received commitment for one portable generator. Permit Application for the Plum Grove Road Pump house has been submitted to Public Works.
John Zietlow submitted discussion of potential reimbursement to members who volunteer to help merchandise our excess Construction Project inventory to be promoted/sold at Hamfests.
Submitted April 7, 2022 Cliff Sowka K9QD Secretary