Board of Directors Meeting,  5 February, 2020

Burt Shultz AB9CV Chairman called the meeting to order at 7:00 PM 

 Attendees:  

Secretary’s Report:  

Cliff Sowka K9QD motion to accept the minutes of the December meeting.  So Moved.   

 Treasurer’s Report:  

 Chris Brewer AC9GN previously reported 12/01/2019 through 12/31/2019 

 Beginning balance:$  5,392.36 

Income:$  1,257.00 

Expense:$     414.91(repeater batteries, dummy load parts, $62.89 data line) 

Pending  check:$  1,216.00  (silent key auction receipts) 

Ending balance:$  5,018.45 

Notes:  Current number of fully paid members: 88 

 Public Service: 

 Rob Glowacki N9MVO previously reported our first two events for 2020 will be the MS Walk May 3rd and the 4th of July parade for Hoffman Estates.  John K9WIC will email further MS Walk details to webmaster@netbymatt.com for upload to site. 

 EMCOMM:  

 John Zietlow K9WIC informed there may be an EMCOMM event in April; expecting to provide more information as it becomes available. 

 Board authorized John K9WIC during January BOD to research possible participation in the Illinois Digital Emergency Network. 

 Repeaters: 

Fusion machine at the hospital will be removed and placed in spares. The machine has not been moved as of tonight.  Leo will unplug the equipment this week.  Removal of the equipment will be set for some time in the spring. 

 Construction Project: 

 Bill McGovern W9WEM reported attendance during Construction Project meeting January 25th: 

Construction Project (CP) cabinet clearance:   Planning to schedule club’s help reviewing eligible sale items once the Dummy Load project finishes.  Next Hamfest is May @ Sandwich. 

Brief discussion regarding Construction Project equipment:  Survey is needed in replacing depleted tools, possibly upgrading test equipment, and checking for other resources requiring consideration.  No immediate action taken. 

Unable to determine any specific source of recent report(s) where a newly-attending Ham(s) was somehow shunned/disappointed by the CP group’s lack of attentiveness.  Asking for increased awareness be instilled that will assist in welcoming new participants.     

 VE Testing: 

 John Schofield AC9JS reports Volunteer Testing Results for February 1, 2020 

Participating Volunteer Examiners (VEs):  

 Next examination date:   March 7, 2020 at the Bock Neighborhood Center for the next two months due to CRC space allocation needed for their special events.  This venue change will also be posted to our website. 

 Nets 

 Rob N9MVO submitted this report.  So…..the following Amateurs checked into the January 30th net: 

Matt AC9IG, Net Control for the 23rd of January Net reports: 18 Check–ins!  

There was a discussion about the dummy load for construction project. It’s expected that the reworked resistors will be available as well as the remaining parts if you still need to pick them up at this Saturday’s construction project. 

We also had several discussions about projects that our members are taking on as well as Arduinos, battling robots, dog-like robots and grade school and high school robot building competitions. 

Radio Hill Gazette RHG 

 No Report. 

 Membership: 

 Geoff KA9QGH no report. 

 Publicity: 

 Dennis C. Calvey KD9HIK Publicity Chair announced the SARC June Field Day plans are submitted to Daily Herald.  

During the Winter Field Day event, the Schaumburg Park District Heartbeat Community Cable Channel interviewed Rob Glowacki N9MVO and Kent Ochs W9KAO and videotaped operator activity for a future segment.  Dennis also provided digital photographs from the N9RJV.ORG website for inclusion in the segment. 

It’s expected that it will take several months for the interviews to be edited and combined with the digital photographs.  Don Clancy and Burke MacDonald will keep Dennis informed.  Don Clancy brought up the possibility of doing another segment during our Summer Field Day event. 

 Social: 

 John KD9KSH reports nothing scheduled in the near–term. 

 Education: 

 Leo N9NBH said plans for September class remain in place.  

 Programs:  

 No report.   

 Old Business: 

 None. 

 New Business: 

 Kent W9KAO moved that SARC’s Recording Secretary Minutes will be posted on our website according to Roberts Rules of Order.  Leo N9NBH seconded.  So moved.  

Action Required:  Cliff K9QD to inform Webmaster of this action taken to assist in providing timely communication instead of posting planned activities after the event date(s) may have already passed.  The goal is to conform to Robert’s Rules of Order and also avoid the current situation of time-sensitive information languishing until the end of a publication month 

Kent W9KAO moved the club generate a special appreciation award of $150 to be utilized for presentation at a future time.  John KD9KSH will purchase prepaid Visa card. Leo N9NBH seconded.  So moved.   

Action Required:  Chris AC9GN to reimburse John KD9KSH once purchase receipt is presented. 

• Internal Revenue Service:  Anticipating preparation of our report for 2019. 
• State of Illinois Annual Report is completed and ready for submission.   

Action Required: Cliff K9QD Sending Annual Report documents to Chris AC9GN so that our $10 fee can be submitted before the State of Illinois filing deadline of March 1st. 

Action Required:  We need a Budget for 2020. 

Need to appoint a Secretary to fulfill Ken’s departure. 

Motion to Adjourn: 

 At 9:00PM the Board meeting was adjourned.    

 Submitted Feb 6, 2020  

Cliff Sowka K9QD Interim Secretary 

Schaumburg Business Meeting       February 20th 2020

Rebecca Hopkins KA9EFE brought brownies tonight.  All gone in minutes. 

 Geoff Stevens KA9QGH President called the meeting to order at 7:00 PM 

 Attendees:  

Secretary’s Report:  

 Cliff Sowka K9QD requested a motion to accept the minutes of the December meeting.  So moved. 

 Treasurer’s Report:  

 Chris Brewer AC9GN reported 

 Beginning Balance$6,234.45 

Income$   649.82 

Expense$  1,335.89  (SK Auction funds to widow, $62.82 Data Line, Party Awards) 

Ending Balance$5,548.38 

Current number of fully paid members in good standing:  89 

Public Service: 

 Rob Glowacki N9MVO reported our first two events for 2020 will be the MS Walk in early May.  A 5 Watt HT is sufficient for the 3M walk.  Following our Field Day event, we will assist with 4th of July parade for Hoffman Estates. 

 EMCOMM:  

 John Zietlow K9WIC informed Emergency Simulation will be held April 24th and April 25th.  Potential class at Hoffman PD.  Scenario with Red Cross @ Sears Center handle evacuees from Downstate. Attempt to set up HF, VHF with downstate stations.    

 Repeaters: 

 Rob Glowacki N9MVO reported 60Hz noise fixed 4PM today.  Link pulled down to stop jamming Wednesday 8:30 reported Rap Music on 440. 

 Construction Project: 

 Six Dummy Loads remain to be claimed. 

Bill McGovern W9WEM reported attendance at last week’s Construction Project meeting: 

 VE Testing: 

 Volunteer Testing Results:  Two tested with one passing Tech and one passing General. 

 Radio Hill Gazette  RHG 

 Mike Griffiths K9KMV requests articles for publication. 

 Membership: 

 Bob N9JAX no report. 

 Social: 

 Special $150 Gift Certificate was awarded in gratitude for extensive machine shop production supporting our Dummy Load effort. 

 Education: 

 Leo N9NBH reports schedule for next Ham Radio License class to start Sep 5th  

 NETS: 

 Steve AC9EM reported February 6th Net activity. 

  Thanks everyone, for checking into the net this evening.   25 people checked in!!!   The question(s) of the night:  Are you aware of any HF Band Nets and when do they occur?  Do you participate?  We received lots of Net recommendations and advice. Thanks for the question Dirk, W0RI… 

Remember your check-in is important and your traffic always welcome.  Also, a lot more interesting than the basic Net Script…  We want to hear from you… 

 Tonight’s check-ins include:  

The question of the evening was:  Do you have a 220 Mhz radio?  If not, do  

you have a HF rig that you could install a transverter. 

 Publicity: 

 Dennis KO9HIK reported the Village of Schaumburg Cable TV team interviewed Rob N9MVO and Kent W9KAO during Winter Field Day.  Will report scheduled public release once known. 

 Programs: 

 Two visiting hams, David Weinheimer AC9VW and Tom Geletta N9CBA presented Fox Hunting techniques. 

 Old Business: 

 Leo N9NBH reported Bill Clark from Schaumburg EMCOMM attended our Winter Field Day. 

 New Business: 

 Need eBay Sales Chair 

160M on Air event starts Friday. 

Field Day planning:  Danny KD9HIL reviewed action items needed:  Permit submitted by Rob N9MVO prior to June event.  Should Field Day be a social event or contest event, or both?  Planning items like security, radio equipment (160M used with EMCOMM).  Should we rent equipment for the public demonstration?  Bring action item requirements to the Board of Directors. 

 Ask an Elmer 

 Q.  What to do about a lost QSO?  

1. Dave Simms of the Breakfast Club discussed online call book utilization
2. Is the FCC taking some bands away from Amateur Radio?
3. Prevention is to be active

 Motion to Adjourn: 

 8:30PM
 

Submitted  

 Cliff Sowka K9QD Interim Secretary  

 ……with special thanx to Chris’ AC9GN help capturing meeting minutes for us.  My abrupt departure from the meeting was due to a sick animal at home.