Board of Directors Meeting Oct 6, 2021

Kent Ochs W9KAO Director called the meeting to order at 7:00 PM.

Attendees:

Secretary’s Report:

Cliff Sowka K9QD:  September Minutes Approved as published in August Radio Hill Gazette (RHG).

Treasurer’s Report:

John Zietlow K9WIC provides the following

Bank Balance     1-Aug                                    $7,703.08

INCOME               Memo                                 $   322.28

Bank Balance     1-Sep                                 $7,910.19

DISBURSEMENTS Memo                              $   279.49

9-Sep      Zoom                 $   164.32

20-Sep       Data line           $   115.17

Checks Outstanding                                     $     25.00

Deposit not included                                   $       0.00

Account Balance                                           $7,605.70

Bank Statement 1-Oct                                 $7,630.70

Checks Outstanding                                     $      25.00

Adjusted balance Checkbook                     $7,605.70

Petty Cash                                                      $   131.20

PayPal                                                            $      80.07

Funds Available                                            $7,816.97

110 Members on Roster

Ed Liska AC9SD moved to approve, Danny Kafka KD9HIL seconded. So Moved.

Public Service:

Rob Glowacki N9MVO no report.  Chicago Marathon event is scheduled for  October 10^th.  Supportive Hams are requested to be in-place by 6:30AM.  Bill Riess KW9WR previously explained there is a background check and registration process for applicants to complete before selections are finalized.

EMCOMM:

Schaumburg Public Safety Day was held Saturday October 2^nd at Fire Station 51.  SARC members hosted a booth demonstrating Amateur Radio capabilities to the public.  Our support was greeted with a special shout-out to all the hams that showed up to support the Schaumburg Public Safety Open House.  You helped make SARC’s efforts very successful.

Also special thanks to Dennis KD9IK, Barry K9FMB, Rob N9MVO, and Cliff K9QD for their efforts to setup and man the booth.  Thanks also to Dirk W0RI, Jim KC9UFB and Charlene K9CMZ supporting the effort and helping to share ham radio with the citizens of Schaumburg.  I also want to thank the many members of SARC and the Schaumburg Emergency Radio Team that dropped by to say hello.  (A special thank you to Cliff K9QD for trying to dump the 700 pieces of candy in multiple buckets when the parents weren’t looking!)

73,

John K9WIC

Repeaters:

Terry Jarnholm AE9TJ and Rob Glowacki N9MVO Repeater Committee:  Not Present

Previously, Rob N9MVO received word from the Wisconsin Repeater Association that the operators of the WE9COM repeater in Dodgeville, WI, often heard on the SARC frequency, has not changed anything with regard to their transmitter power or antenna.  They did say there has been a lot of ducting this year, so Mother Nature is causing them to be heard SO WELL on our frequency on those occasions.

‘It’s not nice to fool Mother Nature,’ a commercial said in the last century.

If you have problems with their repeater signal stepping on the SARC repeater, when SARC is transmitting, please let me know by email.  We can then have the WI Repeater Association look into the situation.

Construction Project (CP):

VE Testing:

Results for October 2, 2021

Name                    Call                         Class

William                 KD9TKP                General

Class     

Technician           0

General                1

Extra                      0

Total                      1

Participating Volunteer Examiners (VEs):

Bill Davies              K9WKD

Steve Karson         AC9EM

John Schofield      AC9JS

Dirk Smith              W0RI

Will Sperling          W9WSS

The results were entered into the FCC ULS database on Monday October 4, 2 days after the VE Testing.  This was because the documents were scanned into PDF format and emailed to the W5YI-VEC group in Arlington, TX.

Next examination date:  November 6, 2021

John Schofield

Session Manager

AC9JS

Nets:

  Barry K9FMB Net Chairman reported attendance continues in the 18-20 range.  Assigned Net Control coverage may be posted on our website shortly.

Radio Hill Gazette RHG: 

Mike K9KMV No Report.

Recurring Calendar:

Nominating Committee has contacted club members in building our slate for November’s election.  Their DRAFT Ballot has been published to the membership.  SARC Board decided to temporality suspend two annual awards of

1. Member of the Year
2. Construction Project Acknowledgement

These two recognition awards are being suspended this year because we have been thwarted in normal club gatherings during  ~2 years of COVID shutdown.

DOMAIN:

Ed Liska AC9SD noticed a peculiar US Mail receipt.  SARC has received junk mail through USPS offering to renew our domain thus indicating bots are searching for revenue by soliciting site registration services.   Barry K9FMB explained the exposure we could face if we fail to renew our domain.

Domain N9RJV.ORG is due for renewal in December so we don’t want someone to grab the domain and try to sell it back to us.

Membership:

Darryl Jenks KB9RHR not present.   110 Members on the Roster.

Publicity:

Dennis C. Calvey KD9HIK Publicity Chair provided a summary of SARC’s participation in Schaumburg’s Public Safety Day as posted in the EMCOMM section above.

Social:

John KD9KSH is researching several restaurants possibly capable of hosting our annual Holiday Party in January.

Education:

Leo N9NBH not present.  Leo previously reported that Hoffman Estates Library is confirmed for our Technician Class beginning in January.

Programs:  

Robert W9RKK and Cliff K9QD will present a Standing Waves demonstration during the October Business Meeting.

Old Business:

John K9WIC and Rob N9MVO will be working to schedule a Data Line switch-over from ATT to Extreme DSL.

New Business:

Robert W9RKK informed the Board he has radio programming files that could be offered for upload into our Website’s Resource category.  He has programming profiles for Yaesu FTM300 and FT3DR in .CSV format (no copyright concerns).  Robert requested Board Approval for Matt Walsh AC9IG (Webmaster) to post the files into our Website.  Future member-generated file resources could also be contributed to the site’s Resource offerings.   Robert has also authored a .PDF Instruction Sheet to aid in configuration.

Ed AC9SD moved, Kent W9KAO seconded.  So Moved.

Adjourn:

8:24PM.

Submitted October 7, 2021.  Cliff Sowka K9QD Secretary

Business Meeting Oct 21, 2021

Danny Kafka KD9HIL Vice President called the meeting to order at 7:00 PM.

Attendees:

Secretary’s Report:

Cliff Sowka K9QD:  Burt Schultz moved to approve the September Minutes as published in the Radio Hill Gazette (RHG).  Leo Ribordy N9NBH seconded.  So Moved.

Treasurer’s Report:

  John Zietlow K9WIC, not present, provided this report:

Petty Cash                                                                                           $    131.20

Pay Pal (waiting to be transferred)                                                     $       80.07

Account Balance as of September 1^st                                       $ 7,910.19

Income                                                                                                $               0

Expenditures Repeater data line & Zoom annual membership                $     279.49

Account Balance as of October 1st                                            $ 7,605.70

Available Funds                                                                                $ 7,816.97

Current membership: 112

Burt Schultz AB9CV moved to Approve, Rob Glowacki N9MVO seconded.  So Moved.

Public Service:

Rob Glowacki N9MVO reviewed several of our past public service efforts.  Bob Zuttermeister W9GEW provided a report on the Chicago Marathon last week and the ~130+ Ham Operators who were an important resource for this large event. Bill Riess KW9WR (not present) had previously explained there would be a background check and registration process for applicants to complete before assignments were finalized.

EMCOMM:

John Zietlow K9WIC not present.

Repeaters:

Rob Glowacki N9MVO and Terry Jarnholm AE9TJ Repeater Committee:  both 2M and 70cM systems performing well.  Possible linear amplifier upgrade for the 70cM system is being considered. Near-term migration away from ATT’s DSL data line to another copper-wire DSL provider is expected to occur shortly.

Construction Project (CP):

VE Testing:

Steve Karson AC9EM and John Shofield AC9JS discussed the recent declining trend in student candidate testing demand.  We’ve observed only one candidate for some of our testing sessions this year.

Participating Volunteer Examiners (VEs):

Nets: 

Barry K9FMB Net Chairman reported he is looking for a list of alternative hosts for the first Tuesday of a month.

Radio Hill Gazette RHG:

  Mike K9KMV No Report.

Recurring Calendar:

Absentee Ballots for the November Election will be mailed this week with SASE that needs to be returned to our PO Box in time for receipt before the Third Week of November.

Membership:

Darryl Jenks KB9RHR has requested leave and we’re looking to find someone to carry this important role.

Publicity:

Dennis C. Calvey KD9HIK Publicity Chair not present.

Social:

John KD9KSH is researching potential venues for our annual event this coming January.

Education:

Leo N9NBH has obtained confirmation with the Hoffman Estates Library and reports plans for a 10-week Technician course to begin January 8^th, 2022.  Leo has received offers of several volunteer instructors. Class will be from 10:30AM to 12:30PM.

Separately, CW education utilizing the Long Island CW Club resource is underway.  Members wishing to join the classes are to contact G4FON Long Island CW Club.

Programs: 

Robert W9RKK and Cliff K9QD presented a brief demonstration on Standing Waves.  We are in need of a presenter for our November Business Meeting to facilitate the idle time experienced during vote-counting.

Old Business:

None.

New Business:

  New Logo

John Scrip N9IJS has been keeping the membership abreast of his graphic design efforts through the use of SARC-ALL to potentially update our ‘Official Logo’.  After receiving much commentary and performing some of our member’s suggested edits, John published several improvements.  Additionally, Bob Zuttermeister W9GEW took it upon himself to display a few Logo examples applied to some trinkets tonight utilizing John’s most recent edit.

• Steve Karson AC9EM moved to retire the two SARC ‘Official Logos’ and replace the club’s Logo with John Scrip’s design.  Leo Ribordy N9NBH seconded.   So Moved.

Once the artwork is officially received, I will update the Letterhead used for Meeting Minutes and our website will be updated as well.

Adjourn:

8:34 PM.

Submitted October 22, 2021.  Cliff Sowka K9QD Secretary

ADDENDUM

Sample Ballot

Schaumburg Amateur Radio Club

General Election

November 2021

Club Officers and Board of Directors

Bylaw Change: Fiscal Year

All Offices -1 Year term                                                                     Board of Directors-3 year terms

      Vote for One                                                                                                        Vote for two

President

John Zietlow K9WIC                                                                                           Chuck Bolvin K9RPL           

Mason Trimble K9TIV                                                                                        Paul Burkett KD9FMN

Geoff Stevens KD9QGH                                                                                     Bill Reiss KW9WR                               

Russ Schmidt KC9NUV

Burt Schultz AB9CV

John Shofield AC9JS     

Vice President     

Danny Kafka KD9HIL                                                                                          Special Recognition Awards                                                                                                            

                                                                                                                                  On Hiatus for this cycle

Treasurer                                                                                                             

Barry Friedman K9FMB

Chris Brewer AC9GN

Secretary

Cliff Sowka K9QD                                                               

Bylaw Change:

Schaumburg Amateur Radio Club Fiscal Year shall be July 1^st to June 30th

___Yes                  ___No